Calendar Basics

There are two types of Calendar in FootPrints:

• Workspace—The Workspace Calendar can be used to track appointments for all Agents and Teams for a FootPrints Workspace. Each Workspace has its own Calendar.
• Personal—Each Agent/administrator in FootPrints has a personal Calendar. This is a place to add both personal appointments and work-related appointments.  The personal Calendar remains constant throughout all Workspaces for a user.

To view a Calendar, select Calendar from the FootPrints Toolbar's More menu. Select Personal to view your own Calendar, or select Workspace to see the Calendar for the current Workspace.

The Calendar consists of the following parts:

• Main Frame
• Day View—A representation of the current day, with each hour represented.  All of the day's appointments are listed in this area by hour.  To see the details of an appointment, click the Title. To edit an appointment, click the Edit icon on the detailed view.  The Edit icon is only visible if you have editing permission for the Calendar. To delete an appointment, click the Delete icon.  To view a different day:

• Use the Next and Previous arrows at the top of the screen to advance or go back one day at a time, and/or
• Select a day from the current month on the left side of the screen. Use the small arrows to change months.
• Use the "Go to Date" option to enter a specific date.  That is, enter a date in the fields at the bottom left of the main Calendar frame and then click the icon.
• Refresh—Refresh the current view.
• Print—Print the current view.
• Close—Close the Calendar.
• Help—Open context-sensitive help.

• Left Frame

• Current Month—A small representation of the current month is displayed on the left side of the screen. Navigation options include:
• Select a day to show the Day View for that day.
• Select a Week (W1, W2, etc.) to switch to Week View for that week.
• Use the small Next and Previous arrows to switch months.
• Create Appointment—Select this to create an appointment for the current day (see topic on Creating Appointments for complete instructions).
• Go To Date—Enter a specific date and click the GO button to bring up that date in the Day View.

• Other Views—The Calendar can be viewed in multiple formats:
• Year View—A representation of the current year. No appointments are displayed. Use the Next and Previous arrows to change the year.  Select a day, week, or month to display that view.
• Month View—Displays the current month. Appointments are listed for each day. Use the Next and Previous arrows to change the month displayed. Select a day to go to its Day View. Select an appointment to view the details for that appointment in a pop-up window.
• Week View—Representation of a week.  Appointments are listed for each day.  Use the Next and Previous arrows to change the week displayed.  Select a day to go to its Day View.  Select an appointment to view the details for that appointment in a pop-up window.
• Day View—The default view for the Calendar (see above).
• Preferences—The user can set various options for his or her own personal Calendar.  The Workspace Administrator can set options for the current Workspace Calendar.